At Lodge Balgonie No. 764, we are committed to
protecting and respecting your privacy.
Please read this Privacy Notice, together with
any other privacy notice that we may provide to you, as it
contains important information about how we collect, manage, use
and protect your personal data. This Privacy Notice may also be
used in conjunction with other privacy notices that we may provide
you with in certain situations.
We may change this Privacy Notice from time to
time. Please check this policy frequently to ensure you are aware
of the most recent version and the date that it was last updated.
This policy was last updated in May 2018.
If you have any questions regarding this policy
or about our privacy practices, please contact us on the below
Telephone: 07709305831 or 01592 581754
Post: 560 Methilhaven Road Buckhaven
Who are we?
When we say 'the Lodge', 'we' or 'us' in this
policy, we are referring to Lodge Balgonie No. 764, an
Lodge Balgonie No. 764 is a "data
controller" of the personal data that we hold about you. This
means that we are responsible for deciding how we hold and use
personal information about you. We are required under data
protection legislation to notify you of the information contained
in this privacy notice.
What information do we collect?
Personal data, or personal information, means any
information about an individual from which that person can be
identified. It does not include data where the identity has been
removed (anonymous data).
We may collect, use, store and transfer different kinds of
personal data about you. What information we collect will depend
on your interactions with us, for example, whether you are a
member of the craft, a customer, an applicant, a supplier, an
individual submitting an enquiry to us or a website user.
However, we have grouped together the types of
information that we may collect from you as follows:
Identity Data including name, gender,
date of birth, marital status, occupation, nationality;
Contact Data including home address,
business address, email address, phone numbers;
Financial Data including bank account
details, payment card details;
Transaction Data including details
about payments to and from you;
Membership Data including application
information, term of membership, membership history, renewal
information, degree, age when initiated, mother Lodge details,
details of any other Lodges to which you belong, whether you
are an office bearer, if you have sponsored a fellow member,
disciplinary information, event attendance, preferences,
feedback and survey responses;
Special Categories of Personal
We may also collect, store and use information
Your health, including any medical
conditions or disabilities;
Your belief in a Supreme Being as part
of the membership process; and
Your criminal history.
How do we collect your
Information you give us - You may give us
such information directly by applying to become a member, becoming
a member, completing forms (including any grant application
forms), corresponding or speaking with us by phone, email, letter,
at an event or otherwise, submitting a query, visiting our
website, purchasing a product from us, providing us with feedback
about a product, requesting that we provide you with services /
communications, when you apply for a vacancy or when we appoint
you as a service provider.
Information we collect about you.
When you visit our website and receive e-mails from us we may
automatically collect technical information about your equipment,
browsing actions and patterns. We collect this by using cookies.
Information provided by cookies.
o Cookies are used to improve your experience while visiting our
website. Where applicable this website uses a cookie control
system allowing you on your first visit to the website to
computer/device. This complies with legislation requirements for
websites to obtain explicit consent from you before leaving behind
or reading files such as cookies on your computer/device.
o Cookies are small files saved to the user's hard drive that
track, save and store information about the user's interactions
and usage of the website. This allows our website, through its
server, to provide users with a tailored experience.
o If you wish to prevent the use and saving of cookies from this
website on to your computer's hard drive you should take necessary
steps within web browser's security settings to block all cookies
from our website.
Our website may use tracking software to monitor
its visitors to better understand how you use it. This software
visitor usage. The software may save a cookie to the user's hard
drive in order to track and monitor engagement and usage of the
Website, but will not store, save or collect personal information.
Other cookies may be stored on your hard drive by
external vendors when our website uses referral programs,
sponsored links or adverts. Such cookies may be used for
conversion and referral tracking and typically expire after 30
days, though some may take longer.
If you would like further information about
cookies and how they are used, you can visit
When we e-mail you, such e-mails may contain tracking facilities.
Activity may be tracked and stored in a database for future
analysis and evaluation. Such tracked activity may include but is
not restricted to: the opening of emails, forwarding of emails,
the clicking of links within the email content, times, dates and
frequency of activity.
Information we receive about you
from other sources
If you are a member, we may receive
information about you from your Mother Lodge and from other
Masonic Orders and/or jurisdictions or in the event of a
We may receive information about you if you
use any of the other websites we operate or the other services
that we provide. In this case we will have informed you when
we collected that data that it may be shared internally and
combined with data collected on this site.
We also work with third parties (including,
for example, business partners, sub contractors in
technical, payment and delivery services, advertising
networks, analytics providers, search information providers,
credit reference agencies) and may receive information about
you from them.
We may receive information if you have
provided permission to other organisations to share it with
us. Before providing permission to such third party
organisations to share your personal data, you should check
their privacy notices carefully.
We may take information from publically
available sources (where possible) to keep your information up
to date, for example, from the Post Office's National Change
of Address Database.
How we might use your information?
We use information held about you in the following ways:
To consider your application for membership
To manage and administer our relationship
To maintain our own accounts and records,
including details of the current and historical membership of
To provide you with information about our
news, events, activities, appeals and services
To carry out our obligations arising from any
contracts entered into between you and us
For disciplinary purposes
To respond to your requests
To improve our level of service
To notify you about changes to our service
and notify you of new services
For administrative and quality assurance
For the purposes of the establishment,
exercise or defence of legal claims
To ensure that content from our website is
presented in the most effective manner for you and for your
To administer our site and for internal
operations, including troubleshooting, data analysis, testing,
research, statistical and survey purposes
To allow you to participate in interactive
features of our service, when you choose to do so as part of
our efforts to keep our site safe and secure
Information we receive from other sources. We
may combine this information with information you give to us
and information we collect about you. We may us this
information and the combined information for the purposes set
out above (depending on the types of information we receive).
Communications with you
We may text or e-mail you to provide you with information about
our activities and services supplied by us. You can un-subscribe
at any time.
We may occasionally call you to provide you with
information about our activities or provide you with information
about services supplied by us. You may unsubscribe to calls by
instructing the person calling you or by contacting us at any time
on the details set out in the 'Contact Us' section of this notice.
We may also communicate with your through postal
marketing when it is in our legitimate interests to do this and
when these interests do not override your rights. Those legitimate
interests include providing you with information on our services
and other activities and those of other carefully selected
organisations. You have the right to contact us at any time and
opt-out of receiving postal communications.
We may use profiling and screening methods to produce relevant
communications and provide you with a better experience.
To do this we may use additional external sources
of data to increase and enhance the information we hold about you.
This may include obtaining details of changes of address and other
If you do not wish for your information to be
used in this manner, or have any queries about how we use your
information, you can contact us on the details provided in the
'Contact us' section of this notice.
What is our legal basis for using
There are a number of lawful reasons for us to process your
One of these is called 'legitimate interest' and
means that we can process your personal data if (i) we have a
genuine and legitimate reason; and (ii) are not harming any of
your rights and interests.
We will use your personal data for the purposes
of the administration of the Lodge and to give you the most
appropriate information and services, to provide you with the best
experience when dealing with us and for the purposes set out in
the How we might use your information section of this
Whenever we process your personal data for our
legitimate interests, we will consider and balance any potential
impact on you and your rights under data protection law.
Other legal bases that we will
rely on include the following:
If you enter into a contract with us, we may
process your personal data in order to fulfill our contract
If we are providing you with promotional
e-mail communications, we will do so with your consent. You
can ask us not to send such e-mail communications with you at
any time by using the details below in the 'Contact Us'
Where we are required to comply with our
legal obligations, or to establish and defend our legal
rights, or to prevent and detect crimes such as fraud.
Where we use special categories of personal data,
for example, information about your health, we may ask for your
consent to such use. However, sometimes, there may be reasons that
enable us to use this information without consent, for example, in
the establishment, exercise or defence of legal claims.
Sometimes your personal data may be used for
statistical purposes, but only in a form that no longer identifies
you, or for historical purposes.
How long will we hold your
We will hold your personal data on our systems for as long as is
necessary to fulfill the purposes that we collected it for.
By law, we are required to retain certain
information for a prescribed period of time. In circumstances
where there are no such legal requirements, to determine the
appropriate retention period, we will consider the amount, nature
and sensitivity of the personal data, the potential risk of harm
from unauthorised use or disclosure of your personal data, the
purposes for which we are processing your personal data and
whether we can achieve those purposes through other means.
Therefore, some information may be kept for more
or less time depending on how long we reasonably feel it is
We review our retention periods for personal data
on a regular basis.
In some circumstances we may anonymise your
personal data (so that it can no longer be associated with you)
for research or statistical purposes in which case we may use this
information indefinitely without further notice to you.
If you ask us to delete your information in
accordance with your rights set out below, we will retain basic
information on a suppression list to record your request and to
avoid sending you unwanted materials in the future.
Who we might share your
We will NOT sell your personal data to any third
We may share your information with
selected third parties including:
Grand Lodge, Daughter Lodges,
Provincial and District Grand Lodges and other Masonic Orders
and/or jurisdictions of which you are a member.
Other companies within our group where we
have a legal basis to do so, for example, if wish to reside in
one of the Grand Lodge of Scotland care homes.
When we use other companies to provide
services on our behalf, e.g. answering questions about
services, sending mail and emails, and when using auditors or
other professional advisors.
Business partners, suppliers and
sub-contractors for the performance of any contract we enter
into with them or you.
Analytics and search engine providers that
assist us in the improvement and optimisation of our site.
IT service providers.
If we run an event in partnership with other
named organisations your details may need to be shared. We
will be very clear what will happen to your data when you
We may disclose your personal
information to third parties to:
Comply with any court order or other legal
obligation or when data is requested by our regulators or by
government agencies or law enforcement agencies;
In the establishment, exercise or defence of
any legal claims;
Protect the rights, property, or safety of
us, our employees or others. This may include exchanging
information with other companies and organisations for the
purposes of fraud protection and credit risk reduction.
International transfers of
The data that we collect from you may be transferred to, and
stored at, a destination outside the European Economic Area
("EEA") for the purposes described in this policy. It
may also be processed by staff operating outside the EEA who work
for us or for one of our suppliers. Such staff may be engaged in,
among other things, the processing of your payment details and the
provision of support services. By submitting your personal data,
you agree to this transfer, storing or processing.
If we do this, your personal information will continue to be
subject to one or more appropriate safeguards set out in the law,
for example we may use model contracts in a form approved by
regulators. We will take all steps reasonably necessary to ensure
that your data is treated securely and in accordance with this
If you fail to provide personal
If you do not provide us with all of the personal
information that we need, this may affect our ability to offer you
membership, products, services or benefits. If this is the case,
we will notify you at the time.
You have a number of rights. If you would like to exercise any of
these rights, please contact us using the details set out below in
the 'Contact Us' section. If you exercise any of these rights we
may ask for proof of identity and sufficient information about
your interactions with us so that we can locate your personal
information. If we agree that we are obliged to provide personal
information to you (or someone else on your behalf), we will
provide it to you or them free of charge except in exceptional
If you wish to raise a complaint in relation to our processing of
your personal data, you can contact the Provincial Grand Secretary
at the contact details provided at the end of this privacy notice.
You also have the right to lodge a complaint with the data
protection regulator, the Information Commissioner's Office, if
you have concerns about how we use your personal information. You
can contact the Information Commissioner's Office at: https://ico.org.uk/
Your rights include:
Right of access to your personal information.
This means you have the right to transparency over how we use
your data and to make a subject access request
Right to request correction of the personal
information that we hold about you. This enables you to have
any incomplete or inaccurate information we hold about you
Right to request erasure of your personal
information. This enables you to ask us to delete or remove
personal information where there is no good reason for us
continuing to process it. You also have the right to ask us to
stop processing personal information where we are relying on a
legitimate interest and there is something about your
particular situation which makes you want to object to
processing on this ground;
Request the restriction of processing of your
personal information. This enables you to ask us to suspend
the processing of personal information about you, for example
if you want us to establish its accuracy or the reason for
a right to object to (i) processing based on
our legitimate interests; (ii) processing of your information
for direct marketing purposes; and (iii) automated decision
making and profiling;
a right to request the transfer of your
personal information to another party; and
a right to claim compensation for material or
non-material damage caused if we breach the data protection
If you would like to find out more about your
rights, you can visit the Information Commissioner's Office
website at https://ico.org.uk/
How you can access and update your
We strive to maintain accurate, complete, and relevant personal
information for the purposes identified in this privacy statement.
If any of the personal information we hold about you is inaccurate
or out of date, you may ask us to correct it. It is important that
the personal information we hold about you is accurate and
Security precautions in place to
protect against the loss, misuse or alteration of your information
We have implemented reasonable measures designed
to secure your personal information from accidental loss and from
unauthorized access, use, alteration and disclosure. Details of
these measures can be obtained on request but may include secure
cloud services and other permission controls.
Third parties should only process your personal
information on our instructions and where they have agreed to
treat the information confidentially and to keep it secure.
We also have procedures in place to deal with any
suspected data security breach. We will notify you and any
applicable regulator of a suspected data security breach where we
are legally required to do so.
Our security measures are regularly reviewed.
If you have any questions regarding this policy
or about our privacy practices, wish to exercise any of your
rights or wish to make a complaint, please contact the Lodge
Telephone: 07709305831 or 01592 581754
Post: 560 Methilhaven Road Buckhaven Fife